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SPUSD App Approval Process

Before introducing any new digital tool in your classroom (apps, extensions, software, websites), it must be approved through our official process, even if it's free or a trial. This includes any tools that require student login information or will store/share student photos or videos, as these are considered protected student records under privacy laws.

Why This Process Matters
  • It ensures all digital tools meet student data privacy requirements (FERPA, COPPA)
  • Confirms apps align with curriculum and instructional goals
  • Verifies technical compatibility with our district systems
  • Protects student information and maintains compliance with laws
How to Submit an App Request
  1. Go to santapaulausd.incidentiq.com
  2. Select "New Ticket > Software/Online Systems > Software Request"
  3. Complete the required information about the app or website
What Happens After You Submit
Your request will go through a three-step approval process:
  1. Your Principal will review for instructional alignment and site-level impact
  2. The Technology Director will verify technical compatibility and privacy compliance
  3. Educational Services evaluates the app's instructional quality and alignment with content standards while ensuring it effectively supports all students

Only after all three approvals are received can the app or website be implemented in your classroom.

Already Approved Apps

Before submitting a new request, please check if the app or website has already been reviewed:  https://www.citeprivacyservices.org/resources/kN8R7DdQ